Phần mềm quản lý mua sắm - AI Management System-Hệ thống quản lý thông minh

Smart Business Management

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Demand management

Expenditures all come from needs, and needs come from production and business activities.

Demand for production materials.
Stationery needs.
Equipment needs.
Service needs.

Collectively known as means of production, all of these resources must be used effectively to optimize costs, thereby reducing product prices and increasing competitive strength.

Purchasing management system

Track costs, manage budget

Design

Building production norms (BOM)

Plan

Summary of material needs (MRP)

Purchase

Search, select suppliers, place orders.

Delivery

Track orders, deliveries, invoices, payments.

10 steps in the procurement management process

Build budgets by month, quarter, and year.
Prepare purchase/spending requests within allowable limits.
Assign work to the person in charge of purchasing/executing the work.
Search and select suppliers according to evaluation criteria.
Ask selected suppliers for prices.
Compare prices between suppliers, decide on the supplier to order from.
Create purchase orders (PO).
Receive goods/services performed.
Acceptance (record invoice) for supplier.
Payment to suppliers.

Monitoring and evaluating suppliers will help businesses choose quality, reliable suppliers. Set up pricing policies for key suppliers, create periodic POs to save time. The purchasing system helps you track the cycle of a purchase request, which steps have been completed, who is in charge, and issues related to each task will be noted directly on the system.

Control according to budget

All purchasing requests are tied to the budget item. If they exceed or are not available, the purchasing request cannot be made.

Approval by rank

Approve by system according to management level, display signatures of participating members. Approval via App is convenient for leaders.

Attach documents

Documents are uploaded to the system as proof of work performed. Store and search easily, anyone with authorization can view.

Benefits of using a purchasing system

Optimize purchasing costs when data is digitized and purchase history, order status, work in progress, etc. can be traced.
The work of the employee in charge does not overlap, the order of the person in charge is delivered directly to the system. Increase work performance and clear evaluation criteria for each person.
Check information and quickly approve on the system for managers and leaders, review each level according to the process to ensure the right level of authority.
Export PO from the system, automatically send email to supplier after order is successfully approved, integrate digital signature to ensure replacement of current paper PO.
Detailed budget for each cost item, item, and service, thereby controlling the level of budget over/under.
Monitor, manage and evaluate suppliers based on established criteria to ensure selection of reputable and quality suppliers.
Remind the work that needs to be done continuously until the task is completed, so you don't forget unfinished tasks.
Follow the process from purchasing request to payment, liquidating contracts with suppliers, note each interaction on the system, update the situation, attach documents, ensure the most complete information , avoid wasting time asking back and forth between departments.
Summary report on purchase status, easily track order progress and retrieve records quickly.